Virtual Desktop Hosting for Accountants and CPA Firms
Built for CPAs and Tax Professionals
Remote Access from Any Device
24/7 Expert Support
Super-Fast SSD Storage
Proven Experience
Fully Managed with Daily Backups
Enterprise Security
High Performance
Cloud Powered
Virtual Desktop for Accountants and CPA Firms
Premium Cloud-Hosted Desktops Designed for CPA Firms
Hosted desktop solutions from Apps4Rent make it easy for accounting and tax practices to modernize their IT environment. Our virtual desktops move your key accounting applications, documents, and workflows securely to the cloud while preserving the way your team works today. Your staff can access their full accounting workspace at any time, from any location, using any device with an internet connection. Equip your practice with reliable performance, streamlined collaboration, and secure access to popular accounting and tax tools, including QuickBooks, Drake, Lacerte, and more. Choose from proven virtualization technologies backed by enterprise-grade infrastructure and dedicated 24/7 support from Apps4Rent.
Benefits of Virtual Desktops for CPAs
Designed specifically for the accounting profession
Safe and Secure
Our virtual desktops are provisioned from SSAE 16 Type II certified U.S. datacenters and are compliant with GLBA, SOX, and AICPA standards. The infrastructure is secured with Cisco firewalls and IPS, which keeps your firm’s data centralized, encrypted, and automatically backed up.
Cost-effective & Scalable
Significantly reduce costs by paying per user rather than per machine. You can easily add or remove users in minutes, which is ideal for tax season, without needing to invest in hardware. This scalable virtual desktop solution for accounting firms lowers both capital and operational expenses.
24 x 7 Support
Receive always-on assistance from our Microsoft Gold Certified Partner team. Our experts understand core accounting applications and provide support by phone, chat, or email to ensure your practice runs without interruption.
Access Anywhere on Any Device
Accountants and staff can work securely from the office, home, or client sites. They can access desktops through any web browser on Windows, Mac, iOS, or Android devices. This ensures a consistent and reliable experience without requiring complex setups.
Centralized IT & Software Management
Manage all users, desktops, and permissions from a single dashboard. This system eliminates the need for frequent hardware upgrades and allows you to use existing software licenses in the cloud. Our platform scales seamlessly with your firm’s growth and can integrate new tools as needed.
Host QuickBooks, Lacerte, Drake, & More
Run industry-standard accounting and tax applications in a centralized cloud environment. This setup enables real-time team collaboration without version conflicts while improving performance and ensuring data security, which is especially important during peak filing seasons.
Virtual Desktop Plans and Pricing
Choose the perfect plan for your business needs with our flexible pricing options. All plans include 24/7 support and a 15-day money-back guarantee.
Session-Based
VDI
*For first 3 months
- Grid-powered RAM & vCPU
- 5 GB SSD Disk
- Install Office 365 or Excel
- No booster
plan - 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Bronze
Save 10% yearly
- 2 GB RAM &
2 vCPU - 40 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Silver
Save 10% yearly
- 4 GB RAM &
2 vCPU - 50 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Gold
Save 10% yearly
- 8 GB RAM &
4 vCPU - 65 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Platinum
Save 10% yearly
- 16 GB RAM &
8 vCPU - 130 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Platinum Plus
Save 10% yearly
- 32 GB RAM &
16 vCPU - 250 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Benefits of Virtual Desktops for the CPA profession
Everything you need to work efficiently and securely
Work From Anywhere
Access your desktop from home, office, or client site with just a browser.
Round-the-Clock Availability
Your virtual desktop remains available 24/7 whenever you need it.
Scalable Resources
Easily scale up or down for seasonal staff demands during tax time.
CPA-Specific Functions
Perfect for managing accounting niche functions and workflows.
Mobile Productivity
Stay fully productive even while on-the-go or between client visits.
Activity Monitoring
Allows you to monitor employee activity and maintain oversight.
High Performance
Excellent resilience and performance for demanding applications.
Task-Driven Environment
Works perfectly in task-driven accounting environments.
Proven Experience
Over 10,000 clients across 50+ countries trust our solutions.
How to Get Started with Our Virtual Desktop for Accountants
Start Using Your Virtual Accounting Desktop in Minutes
Getting started is simple. Choose the right plan based on your team size and requirements, and our experts will provision your accounting virtual desktops within minutes. Your preferred accounting and tax applications, such as QuickBooks, Drake, or Lacerte, can be hosted and configured for secure access immediately. Our team is available around the clock to guide you through onboarding and provide ongoing support. Contact Apps4Rent today to modernize your accounting workflows with a secure, scalable, and cost-effective virtual desktop solution. Experience seamless collaboration across teams and locations with centralized access to all your tools. Accelerate your firm’s productivity while maintaining top-tier data protection.
Why Use Virtual Desktops for Accounting Professionals?
Enhancing web development workflows with virtual desktops
Accounting professionals handle sensitive financial data, client documents, and time-bound workflows that leave little room for delays or security risks. Virtual desktops provide a practical solution by combining mobility, security, and efficiency in one platform. Below are the key reasons more firms are moving their accounting operations to cloud-hosted desktops.
One Cloud Desktop for All Accounting & Tax Software
All accounting and tax software, including QuickBooks, Drake, Lacerte, and Sage, can run from a single cloud-hosted desktop. Centralized access removes the need for multiple installations across devices and ensures consistency in tools and files.
Secure Anywhere-Access for CPAs and Staff
CPAs, bookkeepers, and staff can securely log in from home, client offices, or while traveling. Firms are no longer tied to physical office infrastructure, keeping productivity steady throughout the year.
Seamless Team Collaboration with Shared Files & Apps
Teams can open, edit, and share the same files and applications simultaneously. This prevents version conflicts, reduces back-and-forth communication, and streamlines workflows.
Datacenter Hosting with Full Regulatory Compliance
Virtual desktops are hosted in U.S.-based datacenters with SSAE, GLBA, and SOX compliance. Enterprise-grade encryption, firewalls, and managed backups safeguard sensitive accounting data and help firms meet regulatory obligations.
Instant Scalability for Tax Season
During tax season or other busy cycles, firms can quickly scale their virtual desktop environment by adding users without new hardware investments. Once peak demand subsides, those resources can be scaled back just as easily.
Predictable, Cost-Saving Pay-Per-User Model
A pay-per-user pricing model removes the need for heavy spending on servers, hardware maintenance, and in-house IT management. This allows firms to direct more resources toward client service instead of infrastructure.
Automatic Updates, Backups & Rapid Disaster Recovery
Automatic updates and managed backups ensure critical accounting data remains protected. In the event of an outage or disaster, operations can be restored quickly to minimize downtime and disruption.
Access Your Accounting Workspace from Any Device
Virtual desktops can be accessed from desktops, laptops, tablets, or smartphones across Windows, Mac, and Android platforms. This flexibility keeps professionals connected to their accounting environment from virtually any device.
Centralized Management for Smooth, Uninterrupted Operations
Centralized monitoring and management simplify software updates and maintenance. With fewer disruptions and reduced downtime, accountants can remain focused on their core responsibilities.
Built for AI, Cloud Integrations & Modern Workflows
Virtual desktops are built to integrate with cloud-based services and next-generation tools, including AI-driven accounting applications. They also support remote and hybrid work models that many firms now adopt for long-term growth.
Why Choose Apps4Rent as Your Cloud Desktop Hosting Partner?
Proven Experience
- Deployed cloud solutions for over 10,000 businesses
- Served clients ranging from SMEs to Fortune 500 enterprises
- 15+ years of experience in delivering cloud solutions
- 24/7/365 phone, chat, and email support
Technical Excellence
- Application setup and maintenance handled by experts
- SSD-powered servers for resilience and performance
- vGPU options for enhanced performance applications
- Full management of virtual desktop infrastructure
Partnerships
- Microsoft Solutions Partner for Modern Work and a Tier-1 CSP for Office 365 and Azure
- Certified Citrix Partner
- Deep expertise across various industry verticals
- Microsoft Gold Certified in Cloud Platform, Cloud Productivity, and Datacenter
The Challenge of Traditional Desktops & Our Cloud Solution
Overcoming Desktop Constraints with a Modern Cloud Approach
The Problem
For small and medium-sized accounting/tax firms, frequent hardware upgrades are a perennial challenge. As the software become more and more powerful, they get resource-hungry and need greater processing capabilities to perform the best; upgrading the hardware once in a year to keep up is just not sufficient anymore. Besides, there is quite a bit of maintenance to take care of, in the form of installing updates, service packs, and patches to the Operating System on a regular basis.
Equally important, the data/information across the CPAs’ PCs/laptops, the juniors’ desktops, the bookkeepers’ home computers, etc. has to be kept in sync, updated, and backed up for disaster recovery. A hard disk crash would mean loss of invaluable data and several man-hours of efforts. And of course, there is the tax season demand for short-term resources and the temporary desktops that need to be procured, keeping the security and reliability considerations foremost in mind. Along with the computers come the need for additional workstations and office space.
Our Solution
Apps4Rent provides specialized virtual desktops designed for accounting firms and tax professionals. Our solution securely moves your complete workspace to the cloud. This includes all your accounting software, documents, time and billing systems, and workflows. We deliver robust computing power that easily handles demanding tax and accounting applications, while managing automatic data backups and performance monitoring. All virtual desktops for accounting professionals are hosted in SSAE16 Type II certified US datacenters compliant with GLBA and SOX standards.
Our flexible, monthly pay-as-you-go plans offer fixed costs that are ideal for the CPA profession, allowing virtual desktop hosting for accountant teams to scale users up or down with seasonal workflow. Your entire team can access their full accounting desktop from any location using just a browser. With over a decade serving 10,000+ clients worldwide, we’re the proven choice for virtual desktop for accountants.
Case Studies of Our Virtual Desktops Across Industries
See how we’ve helped businesses transform their operations
Tax and Accounts
Denver, Colorado
The accounting and tax firm wanted to adopt the cloud technology for desktops in order to save recurring costs and enhance the capability of its teams to work from remote locations.
Citizens Medical Center
Rochester, NY
The medical center had to balance the upgrade costs of desktops with the compliance requirements of HIPAA and HITECH. They decided to go in for cloud-based virtual desktops with Apps4Rent.
Legal Firm
Jackson, Mississippi
The partners wanted their law applications and data on their regular desktops to be available from anywhere, using the cloud. They needed an IT partner that knew the working of law firms well.
FAQs About Virtual Desktops for Accountants
Everything you need to know about our Apps4Rent Hosted Virtual Desktop solutions
What computer software do accountants use?
Accountants typically rely on applications such as QuickBooks, Sage, Xero, Drake Tax, Lacerte, ProSeries, and Microsoft Excel. Many firms also use practice management tools, payroll systems, and document management software to streamline their workflows.
What is the best virtual desktop software for accountants?
There isn’t a single “best” solution since it depends on a firm’s size, software requirements, and budget. Popular technologies used to deliver virtual desktops include Microsoft Azure Virtual Desktop, Citrix, and VMware. Apps4Rent hosts virtual desktops on enterprise-grade infrastructure tailored for accounting workloads, which ensures compatibility and performance.
What are the disadvantages of using a virtual desktop?
The main challenges include dependency on stable internet connectivity and potential latency for firms located far from data centers. Additionally, costs may be higher compared to maintaining limited on-premises systems for very small practices. However, most firms find the trade-off worthwhile due to security, scalability, and accessibility benefits.
Can you be a virtual accountant using cloud desktops?
Yes. A virtual desktop allows accountants to securely access tax and accounting applications, financial data, and client files from any location. This makes it practical to deliver accounting services remotely while maintaining compliance and security standards.
What types of accounting software are compatible with virtual desktops?
Most widely used accounting and tax applications work seamlessly in a hosted virtual desktop environment. This includes QuickBooks (Desktop and Online with hosting integration), Sage, Drake, Lacerte, ProSeries, and other specialized tools. Compatibility depends on the software’s system requirements, which hosting providers like Apps4Rent configure appropriately.
How much does a hosted virtual desktop for accountants cost?
Costs vary depending on the number of users, resource requirements (such as CPU, RAM, and storage), and any additional features like advanced security or backups. Basic plans are typically affordable for small practices and individual accountants, starting at $10/month.
Still have questions? We’re happy to help!
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