Secure Virtual Desktop Solutions for Law Firms
Boost Productivity While Maintaining the Highest Level of Data Security
Hosted virtual desktops from Apps4Rent give law practices a reliable way to move their legal applications, documents, and case workflows into a secure cloud environment without disrupting daily operations. Attorneys and support staff can log in from any location using their preferred device and access the tools they rely on, including leading legal case management and billing software. These desktops provide a consistent, high-performance workspace designed to support compliance needs such as HIPAA, ABA, and GLBA while keeping sensitive matter data protected. Firms can scale resources as caseloads grow, add specialized legal applications as needed, and count on round-the-clock phone, chat, and email support from Apps4Rent.
Benefits of Virtual Desktops for Law Firm
Enhancing Security, Mobility, and Operational Efficiency for the Modern Legal Practice
Data Security and Confidentiality
Our virtual desktop for law firms is provisioned from SSAE 16 Type II certified U.S. datacenters and complies with standards including HIPAA and GLBA. The infrastructure is secured with Cisco ASAs and IPS, ensuring your data remains centralized, encrypted, and automatically backed up.
Reduce Capital Expenses and Lower IT Costs
Lower costs by paying per user rather than per machine. This approach eliminates the need for multiple software licenses and local installations. You can seamlessly scale your law firm virtual desktop users up or down, which reduces both upfront capital expenses and ongoing IT overhead.
24/7 Microsoft-Certified Support
Receive always-on support from our Tier-1 Microsoft Solution Partner team. Our experts understand legal software and workflows, and they provide assistance by phone, chat, or email to keep your practice running smoothly.
Access Your Files and Tools Anywhere
Attorneys and staff can work securely from the office, home, or court. The virtual desktop law firms rely on provides consistent, full access to case files, billing systems, and practice tools. This enables real-time collaboration without depending on a physical office.
Run Clio, MyCase, PracticePanther & More
Use industry-leading legal applications in the cloud. We ensure compatibility, optimal performance, and centralized updates so your team can work securely from any location with minimal internal IT effort.
Seamless Onboarding & Centralized Management
We handle the entire setup process, including provisioning and user onboarding. Once deployed, all desktops, applications, and security are managed centrally. This standardized approach reduces IT complexity, ensures consistency, and scales easily with your firm’s needs.
Virtual Desktop Plans and Pricing
Choose the perfect plan for your business needs with our flexible pricing options. All plans include 24/7 support and a 15-day money-back guarantee.
Session-Based
VDI
*For first 3 months
- Grid-powered RAM & vCPU
- 5 GB SSD Disk
- Install Office 365 or Excel
- No booster
plan - 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Bronze
Save 10% yearly
- 2 GB RAM &
2 vCPU - 40 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Silver
Save 10% yearly
- 4 GB RAM &
2 vCPU - 50 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Gold
Save 10% yearly
- 8 GB RAM &
4 vCPU - 65 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Platinum
Save 10% yearly
- 16 GB RAM &
8 vCPU - 130 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Dedicated VDI
Platinum Plus
Save 10% yearly
- 32 GB RAM &
16 vCPU - 250 GB SSD Disk
- Add custom applications
- Booster plan available
- 99.9% uptime
- Daily backups
- 15-day risk-free trial
Key Features That Keep Your Law Firm Secure and Always Connected
Discover the Virtual Desktop Features Designed Exclusively for Law Firms
Work From Anywhere
Workstation in your pocket, access your Windows desktop from anywhere
Run Legal Apps on Any Device
Work on your legal software through any device
A Seamless Experience, Wherever You Work
Get a consistent experience even when on the go
Eliminate Complex In-House IT
No dependency on having in-house IT support
Includes Full Microsoft Office Suite
Get fully installed, Microsoft Office 365 ProPlus
Eliminate Upfront Hardware Investment
Eliminate your hardware capital costs with BYOD
Built for Legal Compliance & Ethics
Compliant with all the legal industry regulations
Enterprise-Grade Security & Auditing
SSL encryption and SSAE16 Type II certification
Why Law Firms Are Moving to Virtual Desktops
Enhancing web development workflows with virtual desktops
Law firms are increasingly adopting virtual desktop solutions to meet the demands of a modern, flexible, and security-conscious legal environment. A law firm virtual desktop provides secure, consistent access to essential tools and data while streamlining IT operations and controlling costs.
Anywhere, Anytime Access
Attorneys and staff can securely work on their full desktop environment from courtrooms, client locations, home, or while traveling, ensuring uninterrupted access to case files and applications.
Enhanced Collaboration in a Hybrid Workforce
A virtual desktop for law firms centralizes case databases, enables real-time file sharing, and keeps updates synchronized across in-office and remote teams, supporting seamless collaboration.
Compatibility with Legal Applications
Law firm virtual desktop environments run popular software such as Clio, Rocket Matter, LexisNexis, MyCase, and ProLaw without the complexity of local installations, ensuring smooth operations.
Security and Compliance
Hosted in secure US-based data centers with advanced encryption, these solutions meet industry requirements like HIPAA, GLBA, and FACTA while giving firms centralized control over sensitive information.
Cost-Efficient and Scalable
With predictable, pay-per-user pricing, firms reduce upfront hardware costs and can easily scale resources up or down as case volumes and staffing needs change.
Lower IT Overhead
By eliminating in-house server maintenance, patching, and backups, virtual desktop law firms rely on fully managed infrastructure from a trusted provider.
Business Continuity and Disaster Recovery
Data is securely backed up and quickly recoverable in the event of cyberattacks, hardware failures, or natural disasters, minimizing downtime.
Consistent User Experience
Uniform performance across all devices improves productivity and reduces training requirements for both new and existing staff.
Agility to Support Growth
Expanding into new locations or onboarding new lawyers is fast and efficient without delays from infrastructure setup.
Adaptation to Evolving Legal Workflows
A virtual desktop for law firms supports the growing demand for flexible, remote, and hybrid operations without compromising compliance or data security.
Why Choose Apps4Rent as Your Cloud Desktop Hosting Partner?
Proven Experience
- Deployed cloud solutions for over 10,000 businesses
- Served clients ranging from SMEs to Fortune 500 enterprises
- 15+ years of experience in delivering cloud solutions
- 24/7/365 phone, chat, and email support
Technical Excellence
- Application setup and maintenance handled by experts
- SSD-powered servers for resilience and performance
- vGPU options for enhanced performance applications
- Full management of virtual desktop infrastructure
Partnerships
- Microsoft Solutions Partner for Modern Work and a Tier-1 CSP for Office 365 and Azure
- Certified Citrix Partner
- Deep expertise across various industry verticals
- Microsoft Gold Certified in Cloud Platform, Cloud Productivity, and Datacenter
Virtual Desktops vs Traditional Law Office IT
Enhancing Security, Mobility, and Operational Efficiency for the Modern Legal Practice
Law firms today are rethinking their IT strategy, weighing the benefits of moving to a law firm virtual desktop over maintaining traditional, office-bound setups. The following comparison outlines how virtual desktops for law firms modernize operations compared to conventional IT infrastructure.
| Feature Comparison | Traditional Law Office IT | Virtual Desktop for Law Firms |
|---|---|---|
| Access | Software and files are stored locally, accessible only from office devices. | All applications, files, and data are available securely from any device and location through a single login. |
| IT Maintenance | Requires in-house resources for server upkeep, software installation, upgrades, and troubleshooting. | Cloud provider manages updates, patches, and system performance, reducing IT workload. |
| Scalability | Adding new users often involves purchasing hardware and complex setup. | Instantly scale up or down without hardware investments. |
| Data Security | Data resides on local endpoints, increasing vulnerability to theft or loss. | Centralized cloud storage with multi-layered security and encryption enhances compliance and protection. |
| Cost Structure | Capital-heavy model with significant upfront hardware and maintenance expenses. | Predictable, subscription-based pricing makes budgeting easier. |
| Disaster Recovery | Recovery depends on local backup processes, which can be inconsistent. | Integrated cloud backups improve business continuity and disaster recovery. |
| Work Flexibility | Primarily supports in-office work. Remote access is limited and often less secure. | Seamlessly supports remote, hybrid, and in-office work environments. |
| User Experience | Varies by device, often requiring manual setup for consistency. | Consistent performance and interface across all devices improve collaboration and productivity. |
Break Free from the Office: The Secure, Mobile Law Firm
Overcoming Desktop Constraints with a Modern Cloud Approach
The Problem
Much of the documentation work in law practice needs to be often done out of office: while traveling from one place to another, while at home after office hours, or in the courtroom between different proceedings. Besides, there are the associated elements like the case database, time-tracking, document assembly, contact management, calendaring, docketing, as well as time and billing, which tie you down to your desktop or laptop.
The traditional remote working options and their limitations in terms of access and full functionality have always made remote working a tedious task for the lawyers and their staff. Most of the in-house options for delivering remote access with mobility and consistency entails a full-fledged IT team to setup, maintain, and manage the infrastructure. And as your in-house environment for remote access grows bigger, you would need to invest in capital expenditure, upgrading the systems.
Our Solution
Apps4Rent brings down the gavel when it comes to deciding the choice of Virtual Desktops for legal practice. As fully managed Virtual Desktops, from operating system updates to hardware upgrades to patch maintenance to system resource monitoring, everything is handled by us. We also take care of the data backups, disaster recovery, and give assurance of 99.9% guaranteed uptime. With our Virtual Desktops, you can take online all your favorite legal applications like Rocket Matter, LexisNexis, ProLaw, Logikcull, Clio, MyCase, Prevail Case Management, HoudiniESQ, and many more.
Since more than a decade, Apps4Rent has been trusted by more than 10,000 clients from across 50+ countries for cloud hosted technologies – you too can count on our knowledgeable, 24 x 7 support to help you smoothly take your desktops and all its legal applications online.
Case Study: Law Firm Success with Apps4Rent Virtual Desktops
See how we’ve helped businesses transform their operations
Tax and Accounts
Denver, Colorado
The accounting and tax firm wanted to adopt the cloud technology for desktops in order to save recurring costs and enhance the capability of its teams to work from remote locations.
Citizens Medical Center
Rochester, NY
The medical center had to balance the upgrade costs of desktops with the compliance requirements of HIPAA and HITECH. They decided to go in for cloud-based virtual desktops with Apps4Rent.
Legal Firm
Jackson, Mississippi
The partners wanted their law applications and data on their regular desktops to be available from anywhere, using the cloud. They needed an IT partner that knew the working of law firms well.
FAQs: Virtual Desktop for Law Firms
Everything you need to know about our Apps4Rent Hosted Virtual Desktop solutions
What software do most law firms use?
Most law firms use specialized legal practice management software such as Clio, Rocket Matter, LexisNexis, ProLaw, Logikcull, MyCase, PracticePanther, HoudiniESQ, and Prevail Case Management. These applications facilitate case management, document assembly, time tracking, billing, calendaring, and contact management.
Can you have a virtual law firm?
Yes, virtual desktops enable law firms to operate fully remotely by providing secure, cloud-hosted desktops accessible from anywhere. This supports a virtual law firm model where attorneys and staff can collaborate, access case files, and run legal applications without being tied to a physical office.
Is a virtual desktop secure enough for handling client confidentiality?
Yes, virtual desktops for law firms are secure enough for client confidentiality. They are hosted in SSAE16 Type II certified data centers compliant with HIPAA, ABA, GDPR, and other legal regulations. They use encryption, secure access controls, and centralized data storage to protect sensitive information.
Which legal software is compatible with a hosted virtual desktop?
Hosted virtual desktops support all widely used legal software including Clio, LexisNexis, Rocket Matter, MyCase, PracticePanther, ProLaw, Logikcull, HoudiniESQ, and Prevail Case Management, enabling lawyers to run their essential apps seamlessly in the cloud.
How fast can we onboard our law firm to virtual desktops?
Onboarding times vary depending on firm size and customization but typically law firms can transition within days to a few weeks. Virtual desktops eliminate the need for complex hardware setup, with cloud providers handling installation, updates, and user provisioning.
Can multiple attorneys and paralegals access the same desktop environment?
Yes, virtual desktops can be configured to allow multiple users to access shared environments securely, enabling collaboration between attorneys, paralegals, and support staff while maintaining user-specific settings and security controls.
What if I need to access files from court or during travel?
Virtual desktops provide anywhere, anytime access to all your files and software through any internet-connected device. Whether in court or traveling, the full desktop environment is available, ensuring uninterrupted workflow.
How is data backed up and protected in a virtual desktop for law firms?
Data is centrally stored in secure data centers with automated backups, disaster recovery plans, and encryption at rest and in transit. This protects against hardware failures, cyberattacks, and accidental loss, ensuring data integrity and availability.
Is remote printing supported from virtual desktops?
Yes, most virtual desktop solutions support remote printing capabilities, allowing users to print securely to local or networked printers from their virtual desktop environment.
Still have questions? We’re happy to help!
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